Reasons For Outsourcing Medical Transcription Services

Touseef Riaz

May 19, 2022

Reasons For Outsourcing Medical Transcription Services

The medical transcription process is costly and exhausting when done in-house. Hiring a skilled medical transcriptionist is complicated as you have to ensure they know the fundamental healthcare laws. The method of hiring an effective medical transcriptionist is complex. Most healthcare providers prefer outsourcing medical transcription.

In this article, you will learn about the meaning of medical transcription outsourcing and the key benefits of outsourcing to healthcare providers.

What is Outsourcing Medical Transcription?

Outsourcing medical transcription is the activity undertaken by healthcare providers to hire 3rd party agencies to acquire medical transcription services.

After opting 3rd party agency services, physicians or healthcare providers will send the audio files, and the agency will convert them into transcripts.

Medical Billing and Coding Company

The audio files can include information related to anything ranging from health reports to discharge summaries as required by physicians, nurses, or any healthcare services provider.

There are currently built-in voice recognition features in electronic health record systems (EHR), but you can’t entirely rely on that feature.

The language of the medical transcription industry is tricky, and the software can easily make a mistake in the verbalized word. The result will be errors in patients’ medical records that can impact their lives. The only way to eliminate these errors is to cross-check each transcribed note manually, which is a hectic and time-consuming process.

Instead of getting into handling medical transcription tasks, you can hire services from a medical transcription company.

Benefits of Outsourcing Medical Transcription

There are multiple benefits of outsourcing medical transcription services. The most influential among them are:

Low Cost 

People always try hard to opt for quality and cost-effective services for their respective needs. Outsourcing your medical transcription services is a cost-efficient solution because most healthcare providers prefer it.

If you are not outsourcing medical transcription tasks, you have to:

  • Either do it on your own, which will require a lot of time and money. The time you can spend on patient care will be consumed in handling medical transcription tasks.
  • Or you can hire a team of medical transcriptionists, which will require excessive financial resources in spending on hiring, providing salaries, and giving them additional employment benefits.

You just have to pay for processed transcripts without spending on staff management by outsourcing medical transcription tasks.

By doing the transcription job on your own, you have to purchase the latest technological tools, train to upgrade your staff knowledge, etc. Outsourcing these transcription tasks will eradicate the spending on administrative measures, resulting in higher profits.

Prioritizing Patient Care 

Think about your utmost priority as a healthcare provider, and all of you will come up with the answer “patient care.” If you are conducting your transcription services in-house, it’s a highly time-consuming process that can impact patient care.

Why not outsource your medical transcription activities? You can find medical transcription outsourcing companies in the USA.

Medical transcription companies have everything required to successfully do their job, which frees your time as a healthcare provider to focus on patient care.

Talented Professionals 

Medical transcription job isn’t easy work to manage successfully. A person has to be well aware of medical industry knowledge. They should understand the basic and advanced concepts of medical terminology. Most importantly, excellent communication and typing skills are fundamental in this job.

You can’t find a person easily fit for a medical transcriptionist job. If you manage to see, it will take significant time to find a deserving candidate because a person should have multiple skills required in this job and years of experience.

The transcription company has a team of talented individuals who have years of experience in effectively transcribing your notes. They have the solution to every problem related to medical transcriptions.

After outsourcing medical transcription, you don’t have to worry about investing in hiring and training employees. Your transcription services will be handled by skilled professionals having valuable industry experience.

Timely Delivery of Tasks 

Being a healthcare provider, you always want timely delivery of medical reports to invest your time in productive aspects. Any unwanted errors can consume extensive time if you are doing medical transcription tasks in-house. Patient care is compromised under these conditions through delayed patient medical reports.

Medical transcription organizations have a specialization in handling medical transcription services by ensuring efficiency. They focus on transcribing notes proficiently and delivering them to healthcare providers on time. It can make your life a lot easier if you go for the option of medical transcription outsourcing services.

Medical Services Demand 

Healthcare providers will not witness the same influx of patients every season. During a few months of cold, you may see patients infected by flu or cough, while you might not have many patients in other months.

In the Covid-19 pandemic, thousands of patients received treatment daily, and many medical transcription reports were created. In this case, it makes sense to have transcription teams in-house.

But think of the months when you see more minor patients in your hospitals. In these moments, you have no work burden and are still paying salaries to your staff. It can reduce your profits in the months when there are no patients.

You don’t have to worry about the patient influx rate when you decide to outsource your medical transcription services. 3rd party agencies provide you services according to your transcription requirements.

By doing this, you are free from the burden of handling your in-house team’s financial needs during the off-season, and your profitability will be maintained.

Healthcare Industry Standards 

Anyone belonging to the healthcare industry must comply with HIPAA and other healthcare industry standards. The same goes for the medical transcriptionist.

HIPAA ensures patient information confidentiality and keeps patient medical information secure. Healthcare organizations can face severe penalties for violating HIPAA.

You might be thinking that if you outsource your medical transcription services, you might violate HIPPA?

If you outsource transcription tasks from a HIPPA-certified organization, there is no risk involved. These companies will ensure the confidentiality of patient data and provide you with quality reports. Hence, your patient’s information is safe and to the point accurate.

Information Storage

While handling thousands of patients’ medical transcriptions, you may lose important information or run out of storage. However, you will not face these problems when you outsource medical transcription services. These companies have massive servers where they can store multiple reports for years.

In searching for the medical history records of patients, you can easily rely on medical transcription companies. You can have easy access to these patient medical records anytime.

What to Look for in Medical Transcription Service Companies?

Under the availability of thousands of medical transcription service companies, it’s challenging to find those who are perfect to meet your working requirements.

It would be best if you considered these things while looking for medical transcription service providers:

  • Following healthcare industry standards (HIPAA)
  • Exceptional historical records and satisfied reviews.
  • Years of experience in the medical transcription industry.
  • Having a talented team.
  • Effective transcription methods to ensure accuracy.
  • 24/7 services are provided to customers.

There are other things to consider, but those mentioned above are strong points you can’t ignore while looking for a 3rd party agency.

In the End

Now you know the complexities of handling medical transcription services by having an in-house team. Having an in-house team is not bad in a situation where there is an uncontrollable influx of patients and thousands of transcription reports are generated in a day.

During the off-season when fewer patients visit your healthcare organization, it’s difficult to manage the expenses of the team.  Moreover, having an in-house team can require extensive financial resources, which can decrease your profits. Outsourcing your medical transcription services can increase your work effectiveness and decrease overall costs.


What is outsourcing medical transcription?

Outsourcing medical transcription is the process where healthcare providers opt for the services of 3rd party agencies for medical transcription services.

What are common medical transcription errors?

There can be spelling, grammar, or dictation errors that can disrupt the accuracy of medical transcription services.

How do you prevent medical transcription errors? 

By outsourcing medical transcription services, you prevent errors like:

  • Make a high-quality recording. Poor-quality recordings can increase the chance of errors.
  • Ensure usage of exceptional technology.
  • Hire talented staff.

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